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Agenda and minutes

Venue: Committee Room 2 - County Hall. View directions

Contact: Lucy Gladders  03000 269712

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors J Chaplow, K Hawley, C Potts, J Rowlandson, F Tinsley and Mrs M Elliott

 

2.

Substitute Members

Minutes:

There were no substitute members.

3.

Minutes of the meeting held on 27 October 2017 pdf icon PDF 76 KB

Minutes:

The minutes of the meeting held on 27 October 2017 were confirmed as a correct record and signed by the Chairman.

 

Matters arising

The Head of Strategy referred members to page 3 and the redundancy figures which had been requested by Councillor Jopling. She advised that this issue would be picked up under item 6 on the agenda.

 

Page 5 of the minutes, which referred to the MTFP, the Head of Strategy advised that the response of the Portfolio Holder would be circulated to the Corporate Overview and Scrutiny Management Board following the meeting.

 

The Head of Strategy further advised that the query raised by Councillor Tinsley regarding the petitions scheme and consideration of planning matters had been responded to by the service.

4.

Declarations of Interest

Minutes:

There were no declarations of interest.

5.

Appeal against the response to petition 306 - Nevilles Cross 30mph and road safety review pdf icon PDF 86 KB

Additional documents:

Minutes:

The Board considered a report of the Director of Transformation and Partnerships which advised of the receipt of an appeal regarding the response to Petition 306, Nevilles Cross 30mph and road safety review (for copy see file of Minutes).

 

The Head of Strategy advised that an e-petition with the title ‘Nevilles Cross 30mph and road safety review’ was received on 20 April 2017. The e-petition ran from 20 April 2017 – 30 June 2017 and closed with 184 signatures. In addition a further paper petition was submitted which contained 150 signatures. A response to the petition was sent on 25 July 2017. In accordance with the petitions scheme a letter was received from the petitioner asking that the Corporate Overview and Scrutiny Management Board review the Council’s response.

 

The Chairman welcomed Mr Boughton, Lead Petitioner, to the meeting and asked him to give his presentation. He was allocated up to 10 minutes to do so.

 

Mr Boughton advised that he had been a resident of Nevilles Cross since 1999 and his children attended both primary and secondary schools in the area concerned. He explained that there were 3 schools in the immediate area with approximately 2000 pupils across the 3 schools. Many of the children walked to and from school on a daily basis.

 

He went on to provide a detailed presentation (for copy see file of Minutes) which outlined the current highways arrangements at Nevilles Cross which included aerial photographs of the area and illustrations of the speed limits and signage across the area concerned.  He reported that only last week a parent had been hit by a car at a crossing patrol.

 

Further slides highlighted accident locations at Sheraton Park and Ustinov College including details of an accident where a car had been overturned on the A167 where 2 lanes merged into 1 next to a pedestrian island crossing. In addition further incidents had been noted including that where a lamp post had been knocked down and subsequently relocated further back on the footpath.

 

Members then were able to view some dash cam footage which Mr Boughton provided, highlighting the speed of traffic approaching the traffic lights at a junction in the area and a near miss accident.

 

Mr Boughton had also circulated to the Board copies of a sample of quotes from Nevilles Cross residents in support of the 30mph campaign.

 

The presentation went on to highlight the sad story of St Margaret’s school pupil, Laura Burrows-Schofield who was tragically killed by a car just yards from her home 14 years ago. Examples of recent damage to street furniture in the same area were also presented.

 

Further details were reported with regard to a case in a neighbouring council area. A young boy had too been tragically killed in a 40 mph zone in the Guisborough area. Hi mother had been told by the Coroner that had her son been hit by a car at 30mph, he would have had a good chance of survival.  ...  view the full minutes text for item 5.

6.

Update on the delivery of the Medium Term Financial Plan 7 pdf icon PDF 124 KB

Minutes:

The Board considered a report of the Director of Transformation and Partnerships which provided an update on the progress made at the end of September 2017 on the delivery of the 2017/18 Medium Term Financial Plan (MTFP7) (for copy see file of Minutes).

 

The Head of Communications and Information Management reported that by the end of September 2017 over 87% of the savings target for MTFP7 had already been met with almost £20.6 million of savings having been achieved. Savings in the period had been achieved from existing proposals including:

 

·         The review of youth support

·         Changes to garden waste charging

·         Reducing non-staffing budgets

·         Service restructures

·         The street lighting energy reduction programme.

 

Details were also reported with regard to consultation, HR implications and equality impact assessments.

 

Resolved: That the content of the report be noted.

 

 

 

7.

Quarter Two 2017/18 Performance Management Report pdf icon PDF 3 MB

Minutes:

The Board considered a report of the Director of Transformation and Partnerships which presented progress against the council’s corporate performance framework by Altogether priority theme for the second quarter of the 2017/18 financial year (for copy see file of Minutes).

 

Councillor Wilkes raised a query regarding the number of employees who had not had an appraisal within a 12 month period. In response the Head of Strategy advised that in some cases appraisals were delayed due to service demands and took place slightly outside the limits. She further noted that restructures and movement of staff was a key reason for targets being missed. She added that she could provide data on those completed within 13 months to take account of delays, if required.

 

Councillor Wilkes further asked for further clarification regarding the poor performance in relation to the processing of Freedom of Information Requests, noting that this function was a statutory requirement of the council. The Head of Strategy advised that there had been some staff sickness within the team which had resulted in some processing delays.

 

Councillor Maddison asked whether any FOI request had been subject to Ombudsman complaints. The Head of Strategy advised that the Ombudsman would only deal with matters of maladministration.

 

Councillor Adam in referencing page 55 of the report and employment statistics asked whether this matter had yet been considered by the Economy and Enterprise Overview and Scrutiny Committee. He further queried the figurers on number of affordable homes delivered and the Head of Strategy advised that she would forward this information to Councillor Adam after the meeting.

 

Resolved: that the content of the report be noted.

 

8.

Quarter 2 September 2017: Forecast of Revenue and Capital Outturn 2017/18 pdf icon PDF 165 KB

Additional documents:

Minutes:

The Board considered two reports, the first of the Corporate Director Resources and the second of the Director of Transformation and Partnerships which provided details of the updated forecast outturn budget position for the Resources service grouping highlighting any major variances in comparison with the 2017/18 budgets, based on the position to the end of August 2017 (for copy see file of Minutes).

 

Councillor Wilkes in referencing page 102 of the report asked whether it would be possible to have a representative from ICT to attend a future meeting to provide an update on Digital Durham. He further raised a query regarding Members Neighbourhood Budget spend and asked for clarification regarding monies which had been committed but not yet spent. The Head of Strategy advised that she would refer the queries back to the relevant services and advise the committee of their response accordingly.

 

Resolved: That the content of the reports be noted.

 

9.

Notice of Key Decisions pdf icon PDF 90 KB

Additional documents:

Minutes:

The Board considered a report of the Head of Legal and Democratic Services which provided a list of key decisions that were scheduled to be considered by the Executive (for copy see file of Minutes).

 

The Senior Committee Services Officer reported that since the last update the 2018/19 General Fund Revenue and Capital Budget MTFP 8, Council Plan and Service Plans had moved from January to February 2018. In addition, the date for the Aykley Heads Strategic Employment Site, Headquarters Full Business case and County Archives Project had moved from December 2017 to January 2018.

 

Resolved: That the content of the report be noted.

10.

Information Update from the Chairs of the Overview and Scrutiny Committees pdf icon PDF 131 KB

Minutes:

The Board considered a report of the Transformation and Partnerships which provided an update on overview and scrutiny activity from October 2017 – December 2017 (for copy see file of Minutes).

 

Resolved: That the content of the report be noted.

11.

Such other business as, in the opinion of the Chairman of the meeting, is of sufficient urgency to warrant consideration

Minutes:

The Chairman advised that at his request the Corporate Overview and Scrutiny Management Board would be trialling the new paperless committee software at their next meeting in January 2018. Members would be contacted early in the New Year to arrange training on the devices.

 

 

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