Agenda item

The Board considered a report of the Assistant Chief Executive that provided an update on the implementation of future arrangements for the Durham Light Infantry (DLI) collection. A presentation was given by the Head of Culture and Sport (for copy of report and slides, see file of minutes).

The Head of Culture and Sport gave a detailed presentation highlighting the

following areas:-     

•           Previous Decision and timetable;

•           Delivery of MTFP Savings;

•           Building Decant Progress;

•           Staffing Update;

•           Development of Agreements and Partnership;

•           Management of Risks;

•           Update on New Offer;

•           Future Programme and Next Steps.

The Head of Culture and Sport responded to a question from the Chairman regarding plans for securing the building. He explained that the process would be in two phases, the first stage would be to close the building to the public but still allowing staff access to remove collection items. Once all the items were cleared, the building would then be secured.

In response to a query from Councillor R Bell, the Head of Culture and Sport advised that members would have an opportunity to tour the research and study facilities and added that they would be invited to events such as the Somme exhibition and would be able take part in dress rehearsals for the WW1 experience.

The Head of Culture and Sport replied to concerns from Councillor R Bell regarding the storage of fabric items. He advised that textile items go through a professional cleaning and freezing process before being stored. He added that the facility had operated and stored other collection items for many years and assured that objects being stored met an accreditation standard.

Councillor Boyes expressed concerns regarding value for money during the cross over period. He commented that he had recently visited the DLI Museum and found that a number of items were not working and some rooms had been closed, however, visitors were still charged full price. He asked that a reduced rate be considered. The Head of Culture and Sport advised that he would look into the matter as it was intended for the facility to be operating fully, with the only unavailable objects being those used for the Somme exhibition.

In response to a query from Councillor Holland regarding the contents of the art gallery and the commemorative stone, the Head of Culture and Sport advised that the grounds would remain in situ and the gallery, which was a fully funded art programme, would be found a permanent location as well as having the opportunity to take exhibitions around the County. A programme was expected to be announced by July 2016. Councillor Foster added that once the building was vacant it would be declared surplus and would then be offered to other services. He assured that there were no plans for a hotel or housing development on the site.

Responding to comments from Councillor Hillary regarding invitations to events, Councillor Foster explained that the aim was to reach out to as many people as possible and confirmed that ex-servicemen, the DLI association and save the DLI campaigners would be invited to preview events.

Councillor Lethbridge enquired if there would be similar facilities at the new location for visitors to contemplate and reflect on the many contributions and sacrifices that were made. The Head of Culture and Sport responded that the programme encouraged reflection and advised that there were a number of areas at the palace green location. He added that the research and study centre was child friendly and had designated areas to view collection items.

Resolved:    

That the information contained in the report and presentation be noted.