Agenda item

Charter Trustees considered a report of the Clerk to Charter Trustees that informed Trustees of the provisional date for Mayor making 2017 and provided an update on the exhibition of past Mayoral robes (for copy see file of minutes).

Councillor Hopgood raised concerns regarding the suggested date for Mayor making as it was during half term and would present a problem for members with school age children who can only go away during school holidays. She advised that the requirement was to hold the Annual Charter Trustees meeting within 21 days following Annual County Council therefor would be more practical to avoid having the meeting during half term. Councillor Gunn agreed and highlighted that there was also an issue for grandparents who have child care responsibilities during school holidays.

Seconded by Councillor Gunn, Councillor Hopgood proposed that the Charter Trustees Annual meeting be held after the school holidays and closer to the 21^st day following Annual County Council which was then agreed.

The Clerk advised that it had not been possible to locate any glass cabinets to display past Mayoral robes and were currently stored on mannequins in the Mayor’s parlour ready for display at public events and exhibitions.

Councillor Blakey suggested that protective covers be obtained to protect Mayoral robes while being stored on mannequins.

As display cabinets had not been located from vacant County Council buildings, Councillor Hopgood suggested that quotations be obtained to commission purpose built display cabinets to store the Mayoral robes.

Resolved:

i)       That Town Hall availability be sought for the Charter Trustees Annual meeting to be held after the school holidays and closer to the 21st day following Annual County Council;

ii)     That quotations for display cabinets for past Mayoral robes be obtained.