Agenda item

Charter Trustees considered a report of the Clerk detailing potential costs for display cabinets for Mayoral Robes (for copy see file of minutes).

The Clerk advised that the Town Hall manager had researched and provided information for purchasing cabinets as detailed in Appendix A which shows varying potential prices according to the standard of cabinet, glass or acrylic and whether providing light and temperature protection.

Charter Trustees discussed the options presented taking into account environmental conditions, the surroundings and any additional costs for delivery, electrical wiring and installation.

Councillor Foster recommended that advice be sought from the DLI Museum regarding the long-term preservation of materials.

Councillor Hopgood proposed Option 3 be agreed in principal and asked that a timescale be set. Further details received from DLI experts to be reported to the next Charter Trustees meeting in March 2017.

Responding to a query from Councillor J Armstrong, the Treasurer confirmed that VAT would be reclaimable.

Councillor Turnbull questioned the cabinet colour and suggested that the Mayor or Deputy Mayor be designated to consider the finer details if there were more options available.

Referring to potential additional costs, Councillor Martin proposed that a decision be made in principal with a limit of £6,000 following advice from museum experts. If the total costs were to exceed that amount, then further recommendations be reported back to Charter Trustees for consideration.

Resolved:

That Option 3 be agreed in principle with a £6,000 limit, following advice from DLI Museum experts regarding long term preservation.